Processing a Donation to the TCI Fund (A189)

  1. Some US charities requires the grantee to have the 501c3 US charitable status; thus they make a project donation to Tides Canada Foundation, which has the status but not TCI.
  2. When the award is received, Chris Chan creates the opportunity on the TCF side:
    1. Opportunity object:
      1. Primary Fund= A189 TCI Fund
      2. Account/donor=The cheque issuer or the final grantor based on the letter that comes with the cheque.
      3. Originating funder= The donor that we have proposal and reporting requirement. Usually the organization that has a donor advised fund at the grantee(final donor account). This field functions as a soft credit of the organization.
      4. Opportunity Record Type=Award. No revenue code.  
      5. Receipt Contact=The contact person who will receive the thank you letter. This field is required if the letter is needed.
      6. Recognition Name= Name as requested by the donor. If the donor doesn’t specify, leave this field blank
    • Payment object:
      1. Fund Name=Type in the project name
      2. Acknowledgement Purpose=Copy the ack purpose from the project’s parent fund and paste it here. Reference the $USD amount and project name here. For example, “Your donation of $100,000 USD to the XXX project…”
      3. No overhead.
  4. When the award on the TCF side is marked paid by Chris Chan, he creates a task for Allison Andrachuk to make a grant recommendation from A189 TCI Fund to the project for the donation amount minus any wire and credit card fees.
  5. Chris Chan sends the thank you letter to Allison for review.
  6. Mary processes the grant for TCF to send EFT to TCI.
  7. Allie Roberts creates the opportunity for the TCI project and file backup document like proposals and agreements to opportunity’s box.
    1. Account= Tides Canada Foundation
    2. Originating Funder=
    3.  Opportunity Record Type=Award. Generate Revenue Code? = YES (if needed)
    4. Reporting is done by the TCI project.
  8. Payment is received in TCI’s bank account. Revenue approval process applies.
  9. Chris Chan checks No Receipt box in Payment.
  10. Overhead is taken on the TCI side. 
  1. Some US charities requires the grantee to have the 501c3 US charitable status; thus they make a project donation to Tides Canada Foundation, which has the status but not TCI.
  2. When the award is received, Chris Chan creates the opportunity on the TCF side:
    • Opportunity object:
      • Primary Fund= A189 TCI Fund
      • Account/donor=The cheque issuer or the final grantor based on the letter that comes with the cheque.
      • Originating funder= The donor that we have proposal and reporting requirement. Usually the organization that has a donor advised fund at the grantee(final donor account). This field functions as a soft credit of the organization.
      • Opportunity Record Type=Award. No revenue code.  
      • Receipt Contact=The contact person who will receive the thank you letter. This field is required if the letter is needed.
      • Recognition Name= Name as requested by the donor. If the donor doesn’t specify, leave this field blank
    • Payment object:
      • Fund Name=Type in the project name
      • Acknowledgement Purpose=Copy the ack purpose from the project’s parent fund and paste it here. Reference the $USD amount and project name here. For example, “Your donation of $100,000 USD to the XXX project…”
      • No overhead.
  3. When the award on the TCF side is marked paid by Chris Chan, he creates a task for Allison Andrachuk to make a grant recommendation from A189 TCI Fund to the project for the donation amount minus any wire and credit card fees.
  4. Chris Chan sends the thank you letter to Allison for review.
  5. Mary processes the grant for TCF to send EFT to TCI.
  6. Allie Roberts creates the opportunity for the TCI project and file backup document like proposals and agreements to opportunity’s box.
    • Account= Tides Canada Foundation
    • Originating Funder=
    • Opportunity Record Type=Award. Generate Revenue Code? = YES (if needed)
    • Reporting is done by the TCI project.
  7. Payment is received in TCI’s bank account. Revenue approval process applies.
  8. Chris Chan checks No Receipt box in Payment.
  9. Overhead is taken on the TCI side.