Updating Opportunity Stages when a Proposal is Awarded or Declined

Successful Proposals

  1. Change opportunity stage to Confirmed
  2. Enter new or edit existing information on the opportunity based on the funder correspondence/grant agreement, including:
    1. Award Start and End Date
    2. Amount (if it has changed from the proposed amount)
    3. Foreign Currency amount, if applicable
    4.  Custom Overhead Notes
    5. Funder Reference Number
    6. Award Contract Date
    7. Primary Contact, if known
    8. Receipt Contact (this can be the grant coordinator/administrator/manager): note, this field will auto-populate with the contact from the Primary Contact field but can be manually changed if the Receipt Contact is different than the Primary Contact
  3. Update Box Connector folder name with the correct amount if different than what was proposed
  1. Create/update payments and payment allocations based on payment schedule from grant agreement (if applicable)  see section on payments
  2. Enter report deadlines (if applicable) using the “tasks” function  see section on report deadlines
    • Create tasks for additional deadlines, as applicable:
    • Insurance renewals
    • Audited financial statements
    • Countersigned agreements
    • Any other requirements of the grant agreement, e.g. notice to funder of changes in CEO, name change, etc.
  3. File funder correspondence and documentation in the Box section of the opportunity using the proper naming convention
  4. Once grant agreement is fully signed, save in the Box folder and add the link to the Grant Agreement/Pledge Document field on the Salesforce opportunity

Declined Proposals

  1. Receive notification from funder/project specialist/program lead that the proposal was declined
  2. Select the Delete All Unpaid Payments button
  3. Change the stage to LOI or Proposal Declined
  4. File notice of decline correspondence (email, letter, etc.) in the Box section of opportunity